Property Administrator

Healthcare Trust of America, Inc. (NYSE: HTA) is the largest owner/operator of medical office properties in the nation. HTA is a publicly traded real estate investment trust that acquires, owns and operates medical office buildings. Since 2006, the company has invested $7.5 billion in medical office buildings and other healthcare assets comprising more than 25.4 million square feet across 32 states.


The Property Administrator position is responsible for performing day-to-day administrative duties and providing support to the Property Management team for HTA’s, AZ portfolio. This position interfaces with Property Managers, Building Engineers, Tenants and Vendors to ensure services are delivered adhering to the highest standards. This position will be responsible for assisting with all administrative phases of the day-to-day operations, and requires an individual who is adept at a variety of systems, and can prioritize a diverse work load.


  • Receive and process maintenance requests
  • Assign maintenance work orders to staff and third party vendors
  • Follow up with maintenance work orders to ensure completion
  • Ensure COI’s for vendors are setup
  • Assist with correspondence/communication with tenants and vendors
  • Assist with requests for monthly financial reports and billing backup
  • Maintain contact lists and square footage reports
  • Assist in document preparation
  • Assist with new tenant setup items
  • Provide administrative office support
  • Work on special projects as needed
  • Additional assignments as needed


  • Commercial Real Estate experience preferred, medical a plus
  • Basic understanding of lease terms
  • Extensive experience with Microsoft Word and Excel
  • Knowledge of Avid and MRI preferred
  • Excellent oral and written communication skills
  • Work well under deadlines and high volume of work prioritizing workflow as needed with little direction
  • Be very detail-oriented, able to handle multiple projects at any given time, extremely professional, and customer service oriented

Experience in the following software is a plus:

  • MRI
  • Avid Xchange A/P
  • Angus Work Order
  • Chrome River Expense Reporting
  • SharePoint
  • Adobe


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