Property Administrator

At Healthcare Trust of America, Inc. (NYSE: HTA) we provide the space to care.   We the largest owner/operator of medical office properties in the nation. HTA is a publicly traded real estate investment trust that acquires, owns and operates medical office buildings. The company has invested over $7.5 billion in medical office buildings and other healthcare assets comprising more than 25.6 million square feet across 32 states.

We are leading the future of healthcare real estate through thoughtful anticipation, distinguished by the quality and commitment of our people. We want you to join our team of trusted Experts in healthcare real estate, fueled by empowered employees, innovation, community partnerships with a vision of creating sustainable building solution and a desire to always be better.  If you are motivated about making a real difference as part of a winning team like we do then we want to hear from you.


The Property Administrator position is responsible for performing day-to-day administrative duties and providing support to the Property Management team for HTA’s building in the Streeterville neighborhood of Chicago. This position interfaces with Property Managers, Building Engineers, Tenants, Door Staff and Vendors to ensure services are delivered adhering to the highest standards. This position will be responsible for assisting with all administrative phases of the day-to-day operations, and requires an individual who is adept at a variety of systems, and can prioritize a diverse work load.

This position reports to Property Manager and works closely with Building Maintenance, Tenants and Vendors


  • Receive and process maintenance requests
  • Assign maintenance work orders to staff and third-party vendors
  • Follow up with maintenance work orders to ensure completion
  • Ensure COI’s for vendors are setup
  • Assist with correspondence/communication with tenants and vendors
  • Assist with requests for monthly financial reports and billing backup
  • Maintain contact lists and square footage reports
  • Assist in document preparation
  • Assist with new tenant setup items
  • Provide administrative office support
  • Work on special projects as needed
  • Additional assignments as needed


  • You have Commercial Real Estate experience preferred, Medical office experience a plus
  • You have a basic understanding of lease terms
  • You have extensive experience with Microsoft Word and Excel
  • You have software knowledge of Avid Xchange, Angus Work Order, Chrome River Expense Reporting and MRI is preferred
  • You have excellent oral and written communication skills
  • You love a challenge. You complete complex projects quickly and adeptly with your understanding of the business priorities.  You act with appropriate urgency to various market events and trends that require a quick turnaround in plans and strategy
  • You are confident and competent. You are diplomatic, professional and exercise great judgment in developing and maintaining excellent business relationships within the business
  • You are excited about delivering results and take pride in a proven track record in delivering.
  • You exhibit our core values and demonstrate the HTA Mission, Vision, Values and Leadership Behaviors


  • Participation in our Total Rewards program with a competitive base salary, incentive plans, Medical (PPO and Health Savings Account), Dental, Vision, Employer Paid:  Life Insurance, Short Term Disability, Long Term Disability, and AD&D, 401K Plan with Employer Match and no tiered vesting schedule, vacation, PTO, EAP program and a robust number of Company Paid Holidays and Paid Parental Leave
  • A lucrative Employee Referral Program
  • Flexible work programs that support work life balance including a hybrid work/remote model
  • We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities
  • We care about our communities and play our part to make a difference – such as charitable/community outreach programs. Giving back to the community is part of our culture and who we are
  • Work within a fast paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences

HTA is committed to creating a diverse, equity and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. HTA is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Additionally, creating a diverse and inclusive workplace is a continued practice goal at HTA and we are committed to the results. In doing so, our goal is to develop and train our employees to provide them with a comprehensive understanding of the necessity for diversity in the workplace and to foster a healthy working environment.

To learn more about starting in a career with Healthcare Trust of America, Inc., please click here to apply.

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