Property Administrator

Healthcare Trust of America, Inc. (NYSE: HTA) is the largest dedicated owner and operator of medical office buildings in the United States, comprising approximately 25.6 million square feet of GLA, with $7.5 billion invested primarily in medical office buildings.


The Property Administrator position is responsible for performing day-to-day administrative duties and providing support to the Property Management team for HTA’s Houston and Dallas portfolios. This position interfaces with Property Managers, Building Engineers, Tenants and Vendors to ensure services are delivered adhering to the highest standards. This position will be responsible for assisting with all administrative phases of the day-to-day operations, and requires an individual who is adept at a variety of systems, and can prioritize a diverse work load.


  • Receive and process maintenance requests
  • Assign maintenance work orders to staff and third party vendors
  • Follow up with maintenance work orders to ensure completion
  • Ensure COI’s for vendors are setup
  • Assist with correspondence/communication with tenants and vendors
  • Assist with requests for monthly financial reports and billing backup
  • Maintain contact lists and square footage reports
  • Assist in document preparation
  • Assist with new tenant setup items
  • Provide administrative office support
  • Work on special projects as needed
  • Additional assignments as need


  • Commercial Real Estate experience preferred, medical a plus
  • Basic understanding of lease terms
  • Extensive experience with Microsoft Word and Excel
  • Knowledge of Avid and MRI preferred
  • Excellent oral and written communication skills
  • Work well under deadlines and high volume of work prioritizing workflow as needed with little direction
  • Be very detail-oriented, able to handle multiple projects at any given time, extremely professional, and customer service oriented

Experience in the following software is a plus:

  • MRI
  • Avid Xchange A/P
  • Angus Work Order
  • Chrome River Expense Reporting
  • SharePoint
  • Adobe

Careers Contact

To submit your resume for this
position email
or click the button below.

Apply Now