Contract Manager

Healthcare Trust of America, Inc. (NYSE: HTA) is the largest owner/operator of medical office properties in the nation. HTA is a publicly traded real estate investment trust that acquires, owns and operates medical office buildings. Since 2006, the company has invested over $6.8 billion in medical office buildings and other healthcare assets comprising more than 23 million square feet across 32 states.

General Duties and Responsibilities:

The National Contract Manager plays a critical role in our ability to achieve our financial goals by maintaining strong relationships with our vendors while bundling and negotiating national contracts. This position works closely with the company’s corporate office and operations team to ensure key metrics are met and is integral in achieving the portfolio financial objectives. In this role, you will be responsible for contract close-out, extension and renewal, and you will communicate contractual changes to all stakeholders. We’re looking for a professional who has extensive experience in contract management and can institute innovative policies to produce savings. The successful candidate will evaluate our national spend while finding the best suppliers to meet our needs as efficiently and economically as possible.

Primary Responsibilities:

  • Draft, evaluate, negotiate and execute contracts
  • Establish and maintain supplier relationships by serving as a single point of contact for national contractual matters
  • Manage record keeping for all contract-related correspondence and documentation
  • Communicate contract-related information to all stakeholders
  • Evaluate and enhance our operations in local spend while researching and prospecting developments in national spend
  • Institute policies and procedures for collecting and reporting key metrics that will reduce our overall expenses
  • Perform cost analysis and set appropriate benchmarks
  • Exhibit a thorough understanding of the request for proposal process
  • Develop specifications for contracts, solicit and analyze bids from vendors
  • Provide reporting for operations including:
    • developing property level savings projections
    • coding and approving invoices
  • Maintain a positive work atmosphere by acting and communicating in a manner suitable for interaction with customers, clients, co-workers and management.

Minimum Training and Experience:

  • BS/BA degree required
  • Minimum of 5 years progressive responsibility with quantifiable results in contract negotiation, administration and/or management
  • In-depth experience in contract management and coordinating RFP’s
  • Proven ability to manage various types of projects simultaneously
  • Strong communication skills
  • Excel in ability to influence others without direct control through consultative selling, effective articulation of ideas, and providing basis for conviction in strategy recommendations
  • Strong negotiation skills and ability to create comprehensive proposals and recommendations
  • Comprehensive spreadsheet (Excel) skills
  • Comprehensive skills in real estate accounting platforms such as MRI or Yardi

Experience in the following software is a plus:

  • MRI
  • Avid Xchange A/P
  • Angus Work Order
  • Chrome River Expense Reporting
  • SharePoint
  • Adobe


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