Careers

Assistant Property Manager

Healthcare Trust of America, Inc. (NYSE: HTA) is a publicly traded real estate investment trust that acquires, owns and operates medical office buildings. Since 2006, the company has invested over $6.8 billion in medical office buildings and other healthcare assets comprising more than 23 million square feet across 32 states.

PURPOSE OF THE POSITION:

This position is responsible for providing administrative and property management support to the Property Management Team in HTA’s Hialeah/Miami area. This position will work with Tenants, Building Engineers, Property Managers, and Vendors to ensure that customer service standards are exceptional. This position will be responsible for A/R and A/P functions, various levels of tenant/vendor correspondence and troubleshooting, contract administration, budgeting, and property inspections. This position requires an individual who is comfortable of working within a variety of systems, delegation of tasks, and prioritizing a diverse workload. This position will also assist in showing spaces for lease and be expected to familiarize themselves with market conditions.

ESSENTIAL FUNCTIONS:

  • Assist with correspondence/communications with tenants and vendors
  • Assist with preparation and distribution of monthly financial reports
  • Assist with budget preparation
  • Assist with annual reconciliations
  • Assist with monthly variance reports
  • Assist with Aged Delinquency reports, tenant collections, send out delinquency and reminder letters
  • Work with accounting department to ensure receivables collected are coded and posted correctly
  • Prepare tenant correspondence
  • Assist with tenant issues, primarily accounting related, effectively and with proper follow-through
  • Assist with contract administration including document preparation; assist with bid process of contract services and construction work
  • Review and code property invoices for payment and approval
  • Direct tenant charges
  • Assist in tracking capital improvement work
  • Work on special projects under supervision of Property Manager
  • Travel may be required

REQUIREMENTS:

  • Bachelor’s Degree in business related field
  • 3+ years of prior Commercial Real Estate experience preferred
  • Basic understanding of lease terms
  • Extensive experience with Microsoft Word and Excel
  • Knowledge of MRI preferred
  • Excellent oral and written communication skills
  • Work well under deadlines and high volume of work prioritizing workflow as needed with little direction
  • Be very detail-oriented, able to handle multiple projects at any given time, extremely professional, and customer service oriented

Experience in the following software is a plus:

  • MRI
  • Avid Xchange A/P
  • Angus Work Order
  • Chrome River Expense Reporting
  • SharePoint
  • Adobe
  • CoStar/Loopnet

Careers Contact

To apply for this position
email careers@htareit.com
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