Administrative Assistant

Healthcare Trust of America, Inc. (NYSE: HTA) is the largest owner/operator of medical office properties in the nation. HTA is a publicly traded real estate investment trust that acquires, owns and operates medical office buildings. Since 2006, the company has invested over $6.8 billion in medical office buildings and other healthcare assets comprising more than 23 million square feet across 32 states.


This position is responsible for providing administrative support to the Vice President of Operations – East Coast.  Additionally, the position will provide administrative support for Executive Leadership from time to time and/or when required.  This position requires an individual who is professional, highly organized and detail oriented and is accustomed to working in a corporate environment handling all day to day office functions of a downtown Charleston office while supporting leadership and working with east coast property managers and building engineers.  Candidate should have the ability to work independently as well as with a team.  This position will be responsible for all aspects of front office responsibilities including, but not limited to:

  • Phone and front office reception for downtown Charleston office
  • Opening building/office for start of business
  • Support the VP of Operations, East Coast Property Managers on a day to day basis
  • Support Executive Staff when on site and/or when needed
  • Provide administrative support to the Mount Pleasant accounting office when needed
  • Manage several calendars with complex scheduling arrangements
  • Ability to produce and distribute high quality documents, reports and presentations and update on a routine basis.
  • Ability to approach work logically and positively with flexibility and a priority focus in order to manage a deadline-driven workload
  • Maintain all aspects of front office reception area, incoming and outgoing mail, UPS and FedEx, phones, postage machine, multi-function device copier, conference rooms, etc.
  • Maintain and monitor inventory of all breakrooms, supply closets, office supplies
  • And other admin duties as assigned


  • Must be proficient in MS Office Applications: Outlook, Word, Excel and Powerpoint
  • Must have excellent written and verbal communication skills
  • Must be dependable to work independently as well as with a team
  • Must be able to lift items over 20 lbs.
  • Highly organized and professional


  • Associates or Bachelor’s degree preferred
  • Minimum of 5 years of administrative experience

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